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When you want busy professionals and business people to attend your event, it is important to do so in writing. Businesses and organizations invite guests to luncheons, grand openings, anniversaries, and many other business-related events. A business event invitation is written by an individual or entity organizing or hosting an event. Such an invitation is addressed to a target group of guests to discuss business issues and new opportunities.
A business event invitation letter is a formal notification that you are planning an event. It is used to inform the target guests that their presence at the event is highly valued. This invitation also contains details of the event including purpose, venue, date, and time. Event organizers use these invitations to narrow to their target audience and estimate the number of guests who will attend the event.
Tips for writing an invitation letter to a business event:
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- Address the guests professionally
- Write the invitation letters in a formal language content and tone
- Mention precisely the details of the event including date, time, venue, and purpose
- Mention the purpose of the event and what the guests will benefit from
- You may include the event schedule
- Request for confirmation of attendance
- You can use special invitation cards that look more impressive
- Send invitations from a recognizable source like company name
- Be brief and concise
Template
When you are organizing a business event, your invitations must be professional. Check out our business event invitation letter template and sample letters that will help you write a professional invitation.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
My name is ____________ from ____________ company. I take this opportunity to humbly invite you to ____________ event on behalf of the management. We have expanded our territory to ____________ country and opened an new branch office at____________. Your support has promoted the continued success of our company. We would be glad if you graced this event with your presence.
I wish to invite you to an opening event that will take place at ____________ on ____________ (date) at ____________ (time). We wish to invite you to come and celebrate with us our company’s success in expansion. We have invited other business partners and stakeholders, this event is a chance for networking and discussing new business opportunities.
We highly appreciate your partnership in business and hope that you will come to celebrate our success. Please let me know your possibility of attending this event at the latest ____________. Please contact me on ____________ if you have any inquiries. We would be glad if you attended this event. Your presence will be highly valued.
Yours Faithfully,
__________
(__________________)
Sample Letter
To achieve the target audience in your business event, it is advisable to send out invitations. Have a look at the sample business event invitation letter that you can use to write a captivating invitation.
From,
Noble Newton,
Cherry Designers
7606 Cherry St.
Cambridge, MA 02138
Date: (Date on which letter is written)
To,
Geraldo Davies,
Davies Modelling Agency
79 Longfellow Lane
Deerfield Beach, FL 33442
United States
Sub; Business event invitation
Dear Mr. Davies,
You are cordially invited to attend our launch of the new official wear cloth line in our company Cherry Designers. We wish to extend our invitation to a celebration ceremony as we launch the new cloth line. We have been business partners for four years and we would appreciate that you would come.
The event will take place in our showroom on 29th February 2020 at 3 pm. The purpose of this launch is to officially release our newly designed attires and showcase our best designs to interested customers. The dress code will be silver semi-formals. We shall also have runway modeling to demonstrate our clothing. This is an opportunity to network and see a variety of fashion designs that may be useful to you.
Kindly confirm your attendance at your earliest. If you have any inquiries please contact me on 832-386-5733.
Please come and experience the new designs in the fashion industry.
Yours Sincerely,
Noble Newton
Email Format
Business event invitations must be prepared with a purpose and target group in mind. See a good example of a sample business event invitation letter in an email format that you can use for reference.
Dear Members,
My name is Lakisha Williams, the secretary of Divine Women Group. I wish to invite you to a luncheon on 28th February 2020 at noon. The luncheon will take place in Gravel Hostel. I appreciate all of you for your contribution and dedication to supporting each other in this group.
The purpose of this luncheon is to acknowledge our achievements for last year, set objectives for this year, and discuss the way forward. The Minister of Social Affairs in Florida will be joining us to see what we have been doing and appreciate our achievements. She will also give a small speech and share lunch with us.
This luncheon will be a moment to celebrate our achievements and recognize the far we have come. Please take note of the issues you wish to discuss on this day and let me know so that it will be included on the agenda. Kindly confirm your attendance so that we can make reservations early enough.
Please contact me on my email at [email protected] with inquiries or additional information. I hope to see you there on this big day.
Thank you.
Kind regards,
Business event invitations are important to create excitement and attract your target audience. When writing such invitations, you should keep the content and language of the letter formal. Ensure that all details about the event are highlighted including the date, time, purpose, and venue. This letter should also indicate how the guests will benefit from attending the event. The writer should also address the guests politely.
